Privacy Policy

Overview

At No Time, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, and protect your data when you use our time tracking application.

The No Time app is operated by EMGY, located at Oost-indiëplaats 2611BS Delft, The Netherlands. You can contact us via email at info@no-time.me.

Information We Collect

Account Information

• Email address (for account creation and authentication)
• Occupation (optional, to improve time entry parsing)
• Account creation date

Time Tracking Data

• Time entries (descriptions, duration, timestamps)
• Project names and organization
• Activity types and custom categories
• Voice recordings (temporarily processed for transcription)

Usage Analytics

• App usage patterns (features used, session duration)
• Device type and iOS version
• Crash reports and error logs
• Subscription status and billing information

Legal Basis for Processing Your Information

Under the General Data Protection Regulation (GDPR), we process your personal data under the following legal bases:

• Performance of a Contract: We process your data to provide and maintain the services you signed up for, as outlined in our Terms of Service. This includes creating your account, tracking your time, and syncing your data.
• Legitimate Interests: We process your data for our legitimate interests, such as improving our app, analyzing usage patterns to develop new features, and ensuring the security of our services, provided that these interests do not override your fundamental rights and freedoms.
• Consent: For optional data, such as your occupation, or for certain communications, we rely on your consent. You can withdraw your consent at any time.
• Legal Obligation: We may process your data to comply with legal obligations, such as responding to lawful requests from authorities.

How We Use Your Information

Service Delivery

• Provide time tracking and analytics features
• Process voice recordings for transcription
• Generate productivity insights and reports
• Sync data across your devices

Account Management

• Create and maintain your account
• Process subscription payments through Apple
• Provide customer support
• Send important service updates

Improvement and Analytics

• Improve app performance and fix bugs
• Develop new features based on usage patterns
• Analyze app performance and user experience

Data Security, Retention, and Breach Notification

Data Storage and Security

Your data is stored securely on Supabase servers with enterprise-grade security. All data is encrypted both in transit (using TLS) and at rest using industry-standard encryption protocols. We implement a variety of security measures, including regular audits and secure access controls, to maintain the safety of your personal information.

Data Retention

We retain your personal data for as long as your account is active or as needed to provide you with our services. We may also retain data to comply with our legal obligations, resolve disputes, and enforce our agreements. Voice recordings are temporarily processed for transcription and then immediately and permanently deleted. We do not store or retain voice recordings after transcription is complete.

Data Breach Notification

In the event of a data breach that is likely to result in a high risk to your rights and freedoms, we will notify you and the relevant supervisory authorities without undue delay, in accordance with applicable law.

Data Sharing and Third Parties

No Data Selling

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

Service Providers (Data Processors)

We work with trusted service providers who act as data processors on our behalf. They help us operate the app and are contractually bound to protect your data. These include:

• Supabase: Database and backend services. Privacy Policy
• OpenAI: We use the OpenAI API for AI-powered parsing and transcription. OpenAI acts as our subprocessor and is prohibited from using your data to train its models under our Data Processing Agreement. Data submitted via the API is not stored by OpenAI after processing. You can review OpenAI's API Data Usage Policy here.
• RevenueCat: Subscription management and analytics. Privacy Policy

Third-Party Data Controllers

In some cases, you may interact with third parties who are separate data controllers. For example, when you make a purchase, your payment is processed by Apple via the App Store, which acts as a data controller for your billing information under its own terms and Privacy Policy.

Legal Requirements

We may disclose information when required by law, to protect our rights, or to ensure the safety and security of our users.

Your Rights and Choices

Data Access and Portability

• Request a copy of your personal data
• Export your time tracking data as CSV
• Review your account information in the app

Data Correction and Deletion

• Update your profile information in the app
• Delete individual time entries or projects
• Request complete account deletion

Communication Preferences

• Opt out of non-essential notifications
• Control in-app communication settings
• Unsubscribe from promotional emails

Withdrawing Your Consent

Where we rely on your consent to process your data, you can withdraw it at any time. You can do this by adjusting your in-app settings or by contacting us directly at info@no-time.me. Withdrawing consent will not affect the lawfulness of processing based on consent before its withdrawal.

Right to Lodge a Complaint

If you are in the European Economic Area (EEA), you have the right to lodge a complaint with a data protection authority about our collection and use of your personal data. Our lead supervisory authority is the Dutch "Autoriteit Persoonsgegevens". You can contact them via their website at autoriteitpersoonsgegevens.nl or by mail at:

Automated Decision-Making and AI

We use AI, powered by the OpenAI API (not ChatGPT or other consumer-facing OpenAI products), to parse your time entries from natural language and to provide productivity insights. While this involves automated processing, it does not result in decisions that have a legal or similarly significant effect on you. You always have the ability to review and edit the automatically generated time entries.

Should you include personal data in your time entry descriptions or voice recordings, this information will be temporarily processed by OpenAI's API to provide the service. This processing is fully automated and is not subject to human review by OpenAI.

Cookies and Tracking Technologies

As a mobile application, we do not use traditional browser cookies. However, our app incorporates Software Development Kits (SDKs) from our third-party service providers (like RevenueCat for analytics and Supabase for backend functionality). These SDKs may collect technical data and device identifiers to help the app function correctly, analyze performance, and prevent fraud. This processing is performed for our legitimate interests in operating and improving our service. You can learn more by reviewing the privacy policies of our third parties.

Children's Privacy

Our app is not intended for children. In the European Economic Area, this means individuals under the age of 16 (or the lower age that a member state has provided for). In the United States, this means children under 13. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately so we can take appropriate action.

International Data Transfers

Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those from your jurisdiction. We take all steps reasonably necessary to ensure that your data is treated securely. For transfers of data outside the European Economic Area (EEA), we rely on appropriate safeguards, such as Standard Contractual Clauses and adequacy decisions, to ensure your data is protected.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy in the app and updating the "Last updated" date. Your continued use of the app after changes are posted constitutes acceptance of the new policy. Previous versions of this policy are available upon request.